and, finally, specific themes. In turn, the files can be generated from transversal documents, that is, documents that can be contained in different areas and that we want to collect under a certain typology, for example payments, invoices, guarantees that arise from the development of other issues, but that, for practical reasons or necessity, are more flexible for us to make them depending on the type, to which they belong. When we have family and/or personal documents at home, we often wonder what we can do to keep them in the best possible condition. It is not uncommon to find a newspaper clipping from many years ago « yellow and brittle » or a photo in which the faces of the people depicted are barely distinguishable. While deterioration is inevitable, we can slow it down as long as we consider some basic considerations for preventive preservation, which we`ll present below. Another category may be university studies/school, a subcategory of bachelor`s degree, another subcategory of diploma, another subcategory of seminar, and within which there may be records by subject or by administrative procedures with the institution. On the other hand, with regard to the records of our personal memories, each person sets his own criteria for deciding what to keep and what not to keep, depending on the importance of the people and events that make these documents immortal, but what can be proposed is that the preservation is done by sampling, that is, for each type or class, a selection of the most representative elements is made, especially when it comes to photographs. The expiration date is very important, so you need to make it clear to your customer. In addition, during the presentation of the quarter, you must present and pay the VAT on the invoice to the Ministry of Finance, whether you have cashed it or not, with the problem of profitability and liquidity that this implies. These are the documents that relate to the procedures and interactions generated with health facilities and those related to medical care.
All documents related to health research and diagnosis should be kept permanently, as they are part of understanding the development of a person`s health, and knowledge of changes in health status makes it possible to evaluate the effectiveness of treatments and understanding of conditions that can occur in life: laboratory tests, computed tomography, MRI, X-rays. Its retention allows the person to form their own medical history. The method of archiving documents itself says a lot about the functioning and state of the organization itself. And the fact that any type of document becomes untraceable can lead to a loss of valuable time or economic loss. In addition to a medium, a document is a means of archiving human knowledge. As technology advances, we can store much more information of all kinds in much smaller spaces. Although it is important to understand that knowledge is getting closer today, if not infinitely, thanks to technologies such as computers, the Internet and all the social, work, cultural, etc. relationships established within the network, there are many filters of all kinds that help us collect and store the essence of all the knowledge we have. It is important to carefully preserve valuable documents that are difficult to replace or take a long time to exchange. This includes documents such as original birth and marriage certificates, as well as property certificates. Ideally, store these hard-to-replace documents in a locker or safe at home that is flame retardant, waterproof and burglar-proof. Other important documents can be stored at home or carried in your wallet or purse.
These records and documents are required for identification or emergency© medical treatment. Documents are the great witnesses of the evidence of past events and decision-making in the present. It is important that everyone knows the hierarchy of digital folders in the document management system. When the volume of information is larger, it is more necessary to have subfolders to distribute the information in an orderly manner. When handling documents, however, this should always be done with clean hands, and hand washing should not be omitted afterwards with soap and water. In addition, the use of gloves (nitrile only) and the use of a mask are recommended, especially in cases where the literature contains dust (INAH, 2008).